TU Wien has established with selected long-standing partner universities in various countries strategic university partnerships for cooperation in research and teaching. The following strategic partner universities have currently been determined by the Rectorate:

  • Imperial College London,
  • University of Tokyo.

For international trips undertaken by TU Wien employees within the framework of strategic university partnerships, TU Wien covers the corresponding costs of stay and travel costs (see guidelines).

GUIDELINES for the use of the mobility grant financed from "Funds for Strategic University Partnerships (PAR+)"

1. Eligible beneficiaries

The mobility grant for a trip abroad provided from the “Funds for Strategic University Partnerships (PAR+) can only be applied for by employees of TU Wien with active employment contracts, including project assistants (except lectors). Project assistants are required to contribute 30% of the costs from project funds.
There is no legal entitlement to this funding.

2. Eligible activities

Funding is available for the initiation, continuation or realisation of research and education collaborations with strategic partner universities of TU Wien that contribute positively to the development of TU Wien within the framework of the university's overall strategic goals. This may include, for example: initiating scientific cooperation after conclusion of a partnership agreement, establishing joint study and research programmes, cooperation between research groups, etc.

3. Application

Applications can only be submitted for the current budget year (exception: applications submitted in December for January of the following year are possible). Travel applications can be submitted in SAP Services, opens an external URL in a new window between 6 months and 3 weeks before departure. The cost estimate and reason for travel must be clearly stated, providing the following information: Strategic partner university/institute, department/subject, contact person's first and last name/position, purpose of the stay abroad.
In the cost allocation field, the internal order (“Innenauftrag“) GEV063010STP must be entered!
The submitted travel request will be subsequently processed by the Service Unit of Student and Staff Exchange Services being the unit responsible for the budget.

4. Eligible costs

Travel costs:

Travel expenses will be reimbursed at the cheapest fare for the outward and return journey.

√ up to 400 km distance: 2nd class train fare;
√ more than 400 km distance: 1st class train fare, sleeping car compartment (double) if necessary;
√ more than 800 km distance: airfare (economy fare);
√ Travel to and from the airport (only if using public transport);
! If using your own car, a transport subsidy will be reimbursed.
¤ NO mileage allowance, NO parking fees
¤ NO taxi fares, NO hire cars
¤ NO visa fees
¤ NO travel and cancellation insurance

Costs of stay:

!  For stays of up to 10 days, the hotel costs of up to €110 per night can be applied for. Reimbursement will be made on the basis of receipts.
!  For stays of more than 10 days, reimbursement based on receipts is no longer possible. Instead, country-specific accommodation allowances will be paid for the entire travel period in accordance with the TU Wien travel guidelines.
¤ NO daily flat rate, NO restaurant expenses!
¤ NO telephone costs!
¤ NO conference fees!

Each applicant may apply for a maximum of €2500 per budget year for trips to strategic partner universities!

5. Approval by the Service Unit of Student and Staff Exchange Services

The approval of travel costs based on your costs estimate is carried out electronically in SAP Services, opens an external URL in a new window by the Service Unit of Student and Staff Exchange Services being the responsible department for the budget. You can edit your application at any time, and add any missing information until the approval.
Subsequently, your leave of absence must be approved by the head of your organisational unit.

6. Reimbursement

Travel expense report in SAP Services, opens an external URL in a new window must be completed within 3 months from the end of the business trip. More information can be found on the website of the Accounting Department/Travel Management. 

7. Payment

The travel grant is usually paid on the 15th and 30th of the month, but on the 2nd and 4th Monday of the month for civil servants (“Beamte”). To meet the relevant payment deadline, the statement of travel costs must be approved by the responsible budget manager at least 5 working days in advance.

8. Short report

Based on the provision of the grant, the applicant is obliged to produce a short written report about the trip abroad and to submit it directly to the Service Unit of Student and Staff Exchange Services within 14 days from the end of the trip. You will find the reporting form here >>, opens in new window.

9. Additional financing requests

In the case of additional financing commitments from other parties (dean’s office, FWF, etc.), the Service Unit of Student and Staff Exchange Services must be informed, and may ask for partial repayment. Furthermore, any changes to details provided by the applicant, especially changes to the duration of stay or the cancellation of the trip abroad, must be communicated to the Service Unit of Student and Staff Exchange Services immediately.

10. Cancellation of foreign trips

Please note that neither cancellation fees for unstarted journeys, nor cancellation insurance can be financed from this budget!