Quarterly Report I/2019

Overview Operation

    Upgrade to Rails 5 (postponed)
    Upgrade Application Server TISS Research (Wildfly) andTISS Teaching (Java-EE 7)

Fast Lane

    Voter lists + information for Senate election 2019
    chemicals management
    Barrier-free paths
    Organigram csv export for science spots
    Department of Student Affairs: change in case of retrospective notification, new decree for doctoral students
    Minor changes in Training and Event Management

Further development of the project database

Extension of the functionalities of the project database. Implementation of the requirements from the topic memory of the VR research test group.

Progress: Requirements and improvements in the workflow or user interface due to
Prioritization topics from the specialist areas; requirements analysis data import.

Publication database new

Implementation and conception of a new publication database in TISS.  Integration of open-source software into the IT systems of the TU Vienna.

Progress: Project organization (definition of project goals, project scope, appointment of core team), definition of publication types and associated metadata, start of implementation: migration, submission process, start of creation of authorization concept, preliminary work and start of single sign-on, interface analysis.

research portfolio

In 2015, the TISS research portfolio was implemented as a successor to and extension of the TISS performance database. The implementation had to be carried out quickly for various reasons, which in many places meant a reduction in the planned functionalities. In the productive system there are still errors and unfinished elements to be corrected (facelift) in many places.

Progress: Completed.

FPF 2.0

Extensions and new requirements regarding the research portfolio require new
Definition of work packages. New work packages are put together and the existing and missing requirements are identified. Open requirements were taken from Task 05/16 Research Portfolio (FPF). These will be re-evaluated and divided into new work packages.

Research infrastructure database

The original implementation of the integrated software for the research infrastructure database of the BMWFW was adapted to new requirements. An internal solution is aimed at. Based on cost estimation, start with implementation planned in phases.

Progress: Cost estimate and proposal for implementation in phase submitted to VR Research.

Redesign of LVA description

Adaptation of the descriptive attributes of courses to new specifications. The
existing attributes are replaced and supplemented by new ones. A smooth transition as well as
The correct presentation of LVA before and after the changeover must be ensured.

Progress: Completed (adaptation of the affected views to the new specifications). Display of historical BOSs according to the old schema)

LVA evaluation 2.0

Support of the revised evaluation process -- e.g. redesign of the evaluation sheet, individual evaluation periods for LVA, spontaneous evaluations of individual lectures.

Progress: Completion of the calculation of evaluation time windows, adjustments to the evaluation administration, adjustment of the display of assessable LVA in the favorites, improvements to the questionnaire (usability, translations).

Admission procedures and aptitude tests

Illustration of the admission/selection procedures and suitability test for studies in TISS.

Progress: Registration and authentication for GasTUser, creation of the system base, illustration
different procedures, implementation of the registration for information technology (registration of
personal data, payment, letter of motivation), interface for support user, concept
Connection TUWEL/Moodle and Online-Self-Assessment


A central administration of internal documents is introduced in the GUT department. Document filing is standardised, which ensures more efficient filing and search.  The product used is Alfresco.

Progress: New requirements regarding document filing and extensive hierarchical
Metadata catalog, workshop with Alfresco consultants to implement requirements in the best possible way to
conception of a new filing concept, and

Workflow Engine - Tender Workflow

An electronic tender workflow in TISS is intended to support the search and replacement of personnel and thereby avoid the current large number of forms with overlapping content.

Progress: Establishing communication to PPT, workflow and forms for scientific personnel, adaptation to Alfresco Process Services, expansion of project scope to include career positions and project assistants.

Workflow Engine - Organization NEW

Support of requests for structural changes and granting of powers of attorney through workflows in TISS.

Progress: prototype completion, adaptation to Alfresco Process Services.

New mailings

Revision of the system for mass mailings. Recipient lists should be created automatically - less manual work.
Progress: Improvements to filters to prevent unintentional sending to all, Improved
Display of filters


Sensible location of the responsibilities of the TU Card and introduction of the card type "External" for WMA. Optimisation of the production and issuing process. Step 1 - Locating the student cards in STAB. Step 2 - Locating MA cards in GUT security boxes. Step 3 - Conversion of the guest cards, cards for further employees and library cards.

Progress: Work on TUcard Guest (coordination of workflow, redesign of card ordering process, optimization of card status and overview of all card types) new card type access which is intended as key card for fire brigade etc.) Specification of requirements for library card.

Appointment process - online application

Mapping and support of appointment procedures in TISS.

Progress: Pilot project with PhD-School, comparison of applications from eRecruiter to TISS, extension of administration views, connection of the interface to job creation in eRecruite.

plagiarism software

The plagiarism check is to be integrated into the workflow of the final papers.

Progress: Conclusion of software contract (Turnitin) still open, requirements assessment and
Process definition.

Refactoring LVA Administration

Revision of the code in the administration of the LVA in order to improve performance and maintainability.
increase. Bug fixes and new features are currently unnecessarily difficult to implement.

Progress: Conversion to TISS-ID

Online payment integration

Implementation of a central e-payment service at the TU Vienna.  (EPS, credit cards, Maestro) with the payment service provider SIX.  First merchants are planned for payment of student fees, TUcard replacement fees, TU software, admission fees and conferences.

Progress: Integration of student software (TU.it) into our payment system, start of admission fees (admission procedure computer science, architecture and spatial planning (merchant system at SIX), start of integration of the MRX file (creation of an SAP import file based on actual bookings).

Direct recording Lecturers Tutors

TUWIS was replaced in 2017 and the transfer of the lecturers and tutors from TISS to SAP takes place (laboriously) via .csv files. Goal: Direct import of TISS into SAP, simultaneous data synchronisation to be able to solve data conflicts directly.

Progress: Implementation and productive implementation of the TISS / SAP interface for measures, testing and acceptance by the department, refactoring of the LKL, adaptation of the lists to the requirements of the department, addition of documentation. Changes to the legal framework conditions lead to delays in implementation due to a lack of external SAP resources.

TUdo in on-boarding

On-Boarding is currently a pool of requirements for a uniform admission process of new employees (GUT, personnel administration, ...). Internal administration should also be made easier for existing employees (instructions, PSA, keys, ...). An administration page is planned at OE level (Dept., Inst., FAB, FOB, ...) with mechanisms such as auto-understanding (new MA needs PSA).

Progress: First concepts and implementation in the form of TUdo's; creation of TUdo lists with various triggers (e.g.: new employee is created); fundamental considerations on the new service; finalisation/go live of the welcome e-mail to new employees.