Quarterly Report 2021

 

In the first quarter of 2021, the following tasks were processed. 

Overview Operation


EWP test system connection
Preparation of first OpenShift Prod Services
Official signature
Research API Gateway

Fast Lane


Distance Learning - processing dates February
Contact person management - TISS Scanner
Delete LVA-News immediately on user request
LVA-Groupadministration
E-Payment: Change registration from user/password to token at Six
TISS Tasks - Progress in Q1/2021
Web services data network
Adjustment of determination of substitute identifiers, coordination with BRZ regarding test strategy

Admission procedures and eligibility checks

Extension of the support view to include copies of ID cards

Online admission

Definition of the process, ongoing implementation for the following views: Application overview for study department and deaneries, detailed view for deaneries, administration of standard texts for supplementary examinations, access authorisations for deans of studies and deanery staff members.

Learning spaces

Test and adapt display (campus vs. locations). Insert links of the rooms to TUmaps. Prepare texts for release version 1.0.

Introduction of official signature

Acceptance of the signature website by the study department and release, upload to Alfresco and official signature of all generated documents from the student self-service, study department and CEC, refactoring of the internal administration of documents, research on long-term validation and validity of signatures.

GUT DMS

Revision of metadata, API for daily comparison of PSP items, improvements in usability, user manual, user training by department, bug fixing

TOKU - Case management (FAW/ Boku) - basic framework

Test with real data by FAW and Boku, optimisation of code base, transfer of results to TU system, integration of automated tests for adaptations (CIPipeline) authentication, loading and displaying of cases from the backend, specification of requirements for FTS

Internal events / TU events

Code transfer of the PE department into the general framework TU-Events started. First event held together with "Energy and Environment". Revise roles and rights system for flexibility.

TISS redesign

Design implemented in jTISS and rTISS. First complete test environment in the new design. Enhancements for test instances implemented (different colours, dev info in footer, etc.).

AHESN next

Quality assurance of sending interface for info and LVA resource. Implementation of sending interface for individual performance and recognition resource.

Locking system new

In consultation with PKE, identify, reprogram and replace individual interfaces.

Appeal process

No processing in QI/21

Automated SAP invoices

Finance clarifies with SAP department possible overlaps with other projects.

Conference with payment system

Integrate ConfTool into productive system.

Workflow Engine - tender workflow

Completion and release of workflow and UI for academic staff and apprentices, automatic transfer of advertised jobs into application management (prof. and LB positions), adaptation of process for FB application management, improvement of usability of the application and task overview.

Plagiarism software

Contact regarding connection ZeSL/turnitin

Optimised data transfer TISS <-> TUWEL

TISS - TUWEL course connection new, preparation API for TUWEL OID - TISS ID migration

Automated LectureTube data synchronisation

Activation of Lecture Tube via button from course admin (this supports the introduction of LectureTube Studio)

Online Learning Agreements (Erasmus without Papers)

Start of development of new mobility services, implementation of Basic API of EWP network and Online Learning Agreement APIs as well as corresponding user interface (outgoing export into EWP, create OLA for student, student fills in OLA, Sending HEI signs OLA, student signs OLA, guest university gets CNR, guest UNI can create comments)

Billing Tool Research Centres

Faculty was on site. Requirements collected from faculty.

PDB Plus - further development

Requirements are transferred to new tasks. The implementation of the application phase and processing of projects has been completed. Expiring tickets have been processed. The focal points of further development are described in new tasks.

Publications (replacement of resposiTUm and publication database)

Submit for report implemented, support for import of metadata of publications, start of definition of metadata for remaining publication types, further development of reposiTUm (statistics and preview), layout adjustments of dSpace to TU Wien specifications (and TISS redesign), preliminary work on migration, adoption of further developments in dSpace from last year, validation process defined.

Data Management Plan (Dmap)

Completion and acceptance of prototype ("demo release"). Further developments to complete version 1 (forms, separation general versions / TU version, additional funding body information, admin functions).

RIS Synergy

Completion of the use cases and user stories. Start with detailed development of the interface definition based on the metadata process and further training of the new staff on these topics. Prioritisation of work packages

Charm offensive PDB

Display open tasks in the PDB (My Tasks), revise entry pages and menu navigation, settings already made by the user should be saved (table views). Proposal for making call information selectable when creating a project submitted.

Think Tank PDB

Automated creation of W internal orders from PDB to SAP, project editing improved

Extension with new project types

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Report additional resources Research

Charm offensive PDB

Room data - V2

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In the second quarter of 2021, the following tasks were processed. 

Operations Overview

OpenShift production instance

Automation/Monitoring Dspace and Official Signature (both OpenShift)
Research/test Storage NG (TU.it, Ceph Storage System) § Authentication/Redmine/Rocketchat set up for RIS Synergy
Continuous Integration improved/worked out (Gitea Jenkins OpenShift)
Training for CSD employees about the new systems (Continuous Integration)

Fast Lane

Changes in room reservation form and automated reply mail (GUT)

Changes in the export of applicants for procedure admins
Changes in the export of person and team nominations (BTA) §
Enabling the retrieval of LVA descriptions in the past (INF)
 "Male discrimination": LVA "lecturing persons" instead of "lecturers" (AKG)
The following tasks were worked on in the second quarter

GUT DMS (completed this quarter).

Release end of April, creation of training material, help with implementation

Electronic vouchers (completed in this quarter) 

Administration of voucher pools, upload of vouchers, assignment of vouchers to students, notification emails

Web Service Data Network

Planning of the extended display of data from the data network in TISS

Online - Admission

Ongoing implementation of the user interface for individual applications; completion of the administration of standard decisions for supplementary examinations and access authorizations for study deans and dean's office employees

Learning spaces

Silent Release. Test in production environment. Prepared for release version 1.0.

Introduction of official signature

Logging and publishing of hash values of signed documents, TISS-wide reconciliation of metadata model, refactoring of all self-service/STAB/CEC documents to a unified data structure, migration routines for existing documents to the new data structure.

TOKU - Case management (FAW/ Boku) - basic framework

Build library UI components in TUW design , create cases, edit and delete cases, 

Internal events / TU-Events

TU-Events-Life-Cycle completely reworked for better scalability. Input masks revised. Text modules revised.

TISS Accessible Redesign

Termination of cooperation with the design company due to lack of competence in accessibility. Search (and find) a new design company using test widgets. Define key points of the collaboration.

AHESN next

Release sending interfaces for individual performance and recognition resource. Coordination with Uni Vienna

Schließsstem new

In consultation with PKE, identify, reprogram, and replace individual interfaces.

Appeal process

Initial version of the process for initiating the appeal process and for text determination and corresponding UI views; conversion to the process start in the Finance planning tool.

Automated SAP Invoices

Identify other users for automated invoice generation. Create a common set of specifications for implementation in SAP.

Conference with payment system

Integration in ConfTool completed.

Workflow Engine - tender workflow

Commissioning of the digital workflow on the part of FB Bewerbungsmanagenemt and insight, rework

Plagiarism software

Contact regarding connection ZeSL/turnitin

Inter Institutional Agreements (EWP) 

Start with the implementation of interfaces 

Billing tool research centers

Faculty was on site. Requirements are collected by the department.

Publications (replacement resposiTUm and publication database)

Submit for report implemented, definition of metadata for remaining publication types, further development of reposiTUm (statistics and preview), layout adaptations of dSpace to TU Wien specifications (and TISS redesign), preliminary work on migration, validation process defined, integration of data warehouse.

Data Management Plan (damap)

Presentation and acceptance of prototype ("Demo release"), adaptations of backend and frontend to updated requirements from the department of research data management, especially recording of licenses, query of legal and ethical topics concerning research data, documentation and data quality, export function for creation of DMPs according to FWF template implemented, adaptation of frontend to TU Wien design requirements

RIS Synergy

Processing of prioritized work packages and related detailed requirements. Familiarization with CERIF standard and start with development of a data model. Active collaboration CSD in the teams "Program Information", "Project Information", "Research Output" and team lead for team "Technology".

Charm offensive PDB

Display open tasks in the PDB (My Tasks), revise entry pages and menu navigation, improve search (flow and display).

Think Tank PDB

Requirements survey and effort estimation system new debtors from PDB (SAP Webservices), survey and documentation project manager change as basis for requirements survey in the departments, change project type now also for BUH Proje

 

In the third quarter of 2021, the following tasks were processed. 

Overview Operation

Set up official signature productive system
More applications on Openshift PROD
Smaller projects will be migrated to the new Continuous Integration system
Continuous Delivery (CD) will be expanded with a focus on Openshift PROD and CD will also lay the foundations for the API gateway.

Fast Lane

LVA and pool registration specifically for architecture for new curriculum
Changes to room reservation form and automated reply mail (GUT)
Additional information for voucher download for students
Adaptation to new calculation logic for chain contract
Upload for posters and reports for theses in Computer Science
Third gender in the overall export of the admission procedure


In the third quarter of 2021, the following tasks were processed

Learning spaces - roomTUlearn (completed in this quarter) 

Presentation and coordination with ZESL.
Incorporate text changes from ZESL.

TOKU - Case management (FAW/ Boku) - basic framework (completed in this quarter).

First test version for FTS with create records, records list view, records detail view, interface to PDB incl. auto-completion of PDB data, edit records, extension of the Compontent Libary incl. adaptation to TUW design - components can be used for all Angular projects.

GUT DMS V. 2

Extension of metadata, optimisation of metadata batch processing, discussion with department heads for optimisation in the use of the DMS.

Records Management - Research and Transfer Support

Go Live first test version

Room catalogue

Extension of data integration room catalogue (transfer of data from GUT Typo3 room catalogue), creation of frontend for room catalogue (reconstruction of Typo3 page for seamless integration on GUT page), new room characteristics

Automated SAP invoices 

Coordination with finance and SAP team on concrete procedure. Finance still has to coordinate the workflow for automatically generated invoices internally.

Webshop library

Library defines which payments are to be processed first with a webshop. Test webshop set up together with the library.

TISS Accessible Redesign

Formulate the new "design language" of TISS (information design).
First accessible widgets designed and implemented for TISS.examples.

Web Services Data Network

No progress in QIII/21

Online approval 

Adaptations to process and user interface, testing

Introduction of official signature

Completion of the official signature service for the Studies Department; further development of the signature of documents in Self-Service/STAB/CEC

Plagiarism software

Contact regarding connection ZeSL/turnitin

Inter Institutional Agreement (IIA) (EWP)

API s to EWP, preparation of import of existing contract data

Accessible PDF certificates

PDF software product evaluated and installed on a test server. First PDF individual certificate rebuilt barrier-free in HTML.

Deletion of study applications

Development of deletion strategy

UG Amendment 2021

Survey of necessary adjustments for amendment of the UG.

TUdo in Onboarding

Requirements survey, analysis of the current situation SAP/TISS.

Internal events / TU events

Bug fixes. Revise user interfaces. Revise series appointments.Analysis and documentation for virtual formats (webinar, e-learning, hybrid, etc.).

Appointment process

Revision of the process parts in the rectorate when initiating appointment procedures.Process adaptations for the different variants of § 99 professorships.

Workflow engine - tender workflow

Handling of the first conference with ConfTool planned for September 2021. Terms and conditions for webshop(s).

Billing tool for research centresCharma offensive PDB

Faculty was on site.
Requirements are being collected by the department.

Test and production of the open tasks in the PDB (My Tasks), further improvements in the frontend based on feedback from users, improvement of search (simple and advanced search).

Think Tank PDB

Data protection and interaction damap (requirements survey done)

Extension to include new project types

Rough requirements survey for the detailed projects has been carried out.

Grant payment

Necessary adaptation of Grant Agreement and export for Beneficiary Tool (delay of goLive on the part of the European Commission - conversion / adaptations should take place at the end of 09/21)

Data Management Plan (damap)

Export as Word or madmp, focus on security issues, separation of general version and TU version, further developments to complete version 1, presentation of progress damap tool within the FAIR Data AUSTRIA project, frontend search repositories, "example file upload" now allows determination of file type to facilitate data set specification

RIS Synergy

Processing of prioritised work packages and associated detailed requirements. Familiarisation with CERIF standard and start with the development of a data model. Active participation of CSD in the teams "programme information", "project information", "research output" and team lead for the team "technology". Active participation in the RIS Synergy coordination meeting.

AHESN next

Receiving interfaces for LVA, individual credits and recognition; user interface for entering partner universities into the curricula of cooperative studies; user interface for entering the codes of the curriculum items into the curriculum.

3G Check/ Digital Green Certificate

In advance, students and staff can link a vaccination certificate to the TISS personal account and thus generate a personal TISS "access screen" with name, date of birth and photo of TUcard. The TISS "access screen" can be easily checked on site.

In the fourth quarter of 2021, the following tasks were processed. 

Operations overview

Continuous opening of the deployment processes of code changes towards developers
4-eyes principle for code changes through pull requests

Fast Lane

ACE adjustments (renaming to ACE, exchange of logos, adjustment of WIFI diploma)
Improvement of examination blocks (display of student key figures, fallback for study plans that have already expired)
Access adjustment - simplification of student access
Recruitment advertisement categories implemented for C.K.
Additional activities in advertisement text for C.K.
Career positions advertisement text adapted for C.K.
Aurora API
Dates of graduation: Sorting of names adapted
Locking system emergency adjustment due to unannounced update of PKE
The following section reports on the progress of the tasks to be processed in the fourth quarter of 2021. 

Check/ Digital Green Certificate

Layout adjustments for linking with building scan, adaptation for "G" validities

PDB charm offensive

The last request from the charm offensive "My Tasks" was made productive after the test phase. This means that all open tasks are now clearly displayed within the project database. The search and also the result lists have been improved considerably, so that working in the project database is even easier for the users.

GUT DMS V.2

Implementation of various optimisation requests (extension of metadata, update of authorisation allocation, optimisation of auto log off time, bug fixes).

Records Management - Research and Transfer Support

Upload, download, edit and display documents

Room catalogue

Enhancement of room catalogue with further properties, extension of tab "Lecuture Tube" to "Teaching" (blackboard/whiteboard, beamer, number of sockets in seating), import of Typo3 room catalogue

Automated SAP invoices

After Finance has decided on the (automated) workflow, draw up a joint specification with the SAP team.

Webshop library

Define structures for productive webshop

TISS Accessible Redesign

Design additional accessible widgets, implement them, integrate them into jTISS (Primefaces) and rTISS (modules), first system tests.

Online admission

Integration of the specified supplementary examinations into the study data, testing

Introduction of official signature

Completion of official signature for Self-Service/STAB/CEC, integration in accessible documents

Optimised data transfer TISS <-> TUWEL

Connection/creation of TUWEL courses via API
Automatic creation of all lecturers in TUWEL

Inter Institutional Agreement (IIA) (EWP)

Tests for data exchange with partner universities, implementation of a notification centre for updates in the EWP network, input and editing of own IIA, display of IIA of partner HEI, API's between EWP Service and Webapp

Accessible PDF certificates

Individual and collective certificates generically reproduced. PDFs look "clean" and are largely (>90%) barrier-free.

Deletion of study applications

Development of the deletion strategy

UG Amendment 2021

Survey and planning of the necessary adjustments for the amendment of the UG.

Online Learning Agreement

Implementation planning, restoration of test environment, clarification of responsibilities, notification centre, testing in the EWP network, displaying OLA CNRs (notification of a change) in the notification centre.

AHESN next

Completion of UI for administration of partner universities in curricula of cooperative studies and UI for administration of curriculum positions.

TUdo in Onboarding

Requirement survey, analysis of actual situation SAP/TISS.

Internal events / TU events

Bug fixes. Revise user interfaces, analysis and documentation for new participant workflow.

Appointment process

Additional correction loop between Rector and Dean when determining the exploratory committee, updating the templates for the advertisement text using new templates.

Conference with payment system

Processing of the first conference with ConfTool in September 2021 / Euro-C 2022, general terms and conditions for webshop(s).

Publications (replacement of resposiTUm and publication database)

Test phase, especially with regard to acceptance before going live (incl. documentation and help pages in coLab).  All publication types except patents and special contributions can be entered. Interface to DWH is being tested by DWH. Development of dual layout reposiTUm / publications.

Think Tank PDB

Implementation of the 4-eyes-principle "Final financial report" for EU projects in PDB (adaptation of guidelines in progress), improvement of UI, interface SAP - FWF (project accounting, RIS Synergy).

Info: Change of project leader and funding opportunities have been transferred to a separate task.

Expansion to include new project types

Internal research funding was transferred to Task 64/21 Funding opportunities. Detailed requirements for small and micro-projects have been defined, coordination with users on implementation is underway, and a workshop was held to gather requirements for cooperation projects.

Data Management Plan (damap)

Coordination and adjustments regarding template with users, security topics were implemented as far as possible, adjustment of UI, Minimal Viable Product (MVP) released at the end of November, Fair Data Workshop at the beginning of December, common goals and schedule agreed, development plan for 2022 drafted and coordinated with FAIR Data project.

RIS Synergy

Active participation of CSD in the teams "programme information", "project information", "research output" and team lead for team "technology". Active participation in the RIS Synergy coordination meeting. Setting up the project structures for the implementation of the defined requirements. Implementation of the registry and first interface implementation with the "Organisation" team.

DSGVO recording of personal data in research projects and traceability.

  1. Link to Akarion in PDB (to create processing directory according to DSGVO)
  2. GDPR collection of personal data in research projects and traceability in FIS (insight)
  3. make personal data already collected in research projects available to affected applications via interfaces

Scholarship payment

Necessary adaptation of export for Beneficiary Tool (delay of goLive on the part of the European Commission - conversion again postponed to 11/21) Process adaptation for extension of stay abroad