Important information about ordering

Please note that orders with a value of €1,000 or more, including VAT, can only be processed by the accounting team. Orders below this amount can be placed directly by you without involving the Accounting Department.

Orders – The workflow

Below, we provide a brief overview of the process of creating an order in SAP and its further processing until the corresponding invoice is paid.

1. Creating an order in SAP and entering the corresponding invoice is done in REB (invoice receipt book) and is carried out by our accounting team.
    The order then goes through a review and approval process: it is checked for accuracy and approved by the authorized persons.
2. The Bursar's Office carries out another comprehensive check: tax and invoice-related details (correct invoice address and other invoice characteristics) are checked for accuracy. The Bursar's Office also approves or rejects invoices.
3. Finally, the invoice is settled.

Detailed information on the process of posting incoming invoices can be found on the homepage of the Finance Department.

Information on payment runs

Payments are made on Mondays and Thursdays at approximately 1:00 p.m.

Note: Payment confirmations can be requested from the Bursar's Office if required: zahlungsverkehr@tuwien.ac.at