Important information about ordering

Please note that orders with a value of €1,000 or more, including VAT, can only be processed by the accounting team. Orders below this amount can be placed directly by you without involving the Accounting Department.

Orders – The workflow

Below, we provide a brief overview of the process of creating an order in SAP and its further processing until the corresponding invoice is paid.

  1. Creating an order in SAP and entering the corresponding invoice is done in REB (invoice receipt book) and is carried out by our accounting team.
     The order then goes through a review and approval process: it is checked for accuracy and approved by the authorized persons.
  2. The Bursar's Office carries out another comprehensive check: tax and invoice-related details (correct invoice address and other invoice characteristics) are checked for accuracy. The Bursar's Office also approves or rejects invoices.
  3. Finally, the invoice is settled.

Detailed information on the process of posting incoming invoices can be found on the homepage of the Finance Department.

Information on payment runs

Payments are made on Mondays and Thursdays at approximately 1:00 p.m.

Note: Payment confirmations can be requested from the Bursar's Office if required: zahlungsverkehr@tuwien.ac.at 

[Translate to English:] Logo Amazon Business

Purchases from Amazon must be made exclusively via the TU's official Amazon Business Account.

Orders placed via other TU accounts or private Amazon accounts are not permitted. This applies in particular to:

  • Subsequent refunds
  • Private purchases with subsequent reimbursement of costs
  • Purchases on behalf of external persons

Please ensure that all Amazon orders are placed correctly via the central business account. Eva Laimer is your contact person at our institute.

Processing Amazon orders

To ensure smooth processing, please note the following steps:

1 - The following information is required for the order:

  • Exact product name or link to the product
  • Quantity
  • Delivery address
  • Internal order (cost centre)!

2 - Please send purchase requisitions by email to:

3 - Please note:

  • Not all products can be freely ordered via the Amazon Business Account. Certain product groups or items may be blocked for compliance or procurement reasons. In such cases, you will receive a corresponding notification.

[Translate to English:] Bild in verschiedenen Blautönen mit Chemikalien

OMS - Ordering Management System

The Ordering Management System is an ordering platform for employees of the Faculty of Technical Chemistry.

Chemicals, laboratory supplies and consumables can be ordered here. In addition, relevant information and step-by-step instructions for ordering via the OMS are provided.

When placing orders via the OMS system, please always ensure that you enter the correct internal order number or cost centre.

This information can be found in the top right-hand corner of the OMS screen. There you can conveniently select the appropriate cost centre from a drop-down menu.

It is particularly important to enter this information correctly, as invoices for orders placed via OMS are forwarded directly to our accounting department. This is the only way to ensure that they are processed and posted correctly.

Detailed information on OMS can be found in the chapter on Chemical ordering in the Technical Services section of our institute.