Orders – The workflow

Below, we provide a brief overview of the process of creating an order in SAP and its further processing until the corresponding invoice is paid.

1. Creating an order in SAP and entering the corresponding invoice is done in REB (invoice receipt book) and is carried out by our accounting team.
    The order then goes through a review and approval process: it is checked for accuracy and approved by the authorized persons.
2. The Bursar's Office carries out another comprehensive check: tax and invoice-related details (correct invoice address and other invoice characteristics) are checked for accuracy. The Bursar's Office also approves or rejects invoices.
3. Finally, the invoice is settled.

Detailed information on the process of posting incoming invoices can be found on the Quästur homepage.

Note on orders via OMS

The following must be observed for orders placed via OMS:
It is important to enter the correct internal order number/cost center. This is shown in the upper right corner of the OMS screen. The corresponding cost center can be selected from a drop-down menu. This is important because invoices for orders placed via OMS are sent directly to our accounting department, where they are processed and posted.

Information on payment runs

Payments are made on Mondays and Thursdays at approximately 1:00 p.m.

Note: Payment confirmations can be requested from the Bursar's Office if required: zahlungsverkehr@tuwien.ac.at