Topics:

1.    Budget year - Note from Accounts Payable and Controlling
2.    Contracts for the loan or rental of scientific equipment
3.    New product group 228 Contracts for work and services (lectures)
4.    BBG User Administration
5.    Hourly rates by the Service Unit of Projectcontrolling and -support
6.    Purchase of equipment – alternative quotations - FFG projects
7.    Calculation of the use of TU GIB equipment
8.    Projects with status “Nachbearbeitung” (“post-processing”)
9.    Klein-/Kurzprojekte (Short and small projects)

1.    Budget year - Note from Accounts Payable and Controlling

Although the 2023/24 budget year of the faculties ends on 31 August 2024, unused material resources budget does not expire on 31 August 2024, but is also available in the 2024/25 budget year as a budget/commitment transfer. Funds for target agreement projects (project budget) are still available until 31 August 2025 and also do not expire on 31 August 2024.

2.    Contracts for the loan or rental of scientific equipment

Contracts for the loan or rental of scientific equipment (both lending/renting and borrowing/renting) must be submitted to Research and Transfer Support, opens an external URL in a new window for review and possible approval before signing.

3.    New product group 228 Contracts for work and services (lectures)

There is now a new product group for work contracts (lectures). This material group is used for fees for (guest) lecturers.

4.    BBG User Administration

Since July 2024, the Finance department has taken over the administration of users in the e-shop of Bundesbeschaffung GmbH (BBG) from the Real Estate and Facility Management department (GuT).

5.    Hourly rates by the Service Unit of Projectcontrolling and -support

The FFG auditors keep indicating that hourly rates of personnel costs used in FFG project billings are to be calculated exclusively by the Service Unit of Projectcontrolling and -support, as the Service Unit regularly agrees upon accepted salary categories with the FFG.
Send an E-mail to projektcontrolling@tuwien.ac.at giving the complete names (and personnel numbers if available) of all persons you need the hourly rates for. Please also give the period as well as the TISS project number and put the project leaders in cc in order to ensure that you are entitled to ask for hourly rates of these persons.

6.    Purchase of equipment – alternative quotations - FFG projects

In case you have to buy equipment in your projects always ask for several quotations (if the budget is EUR 1,000.00 or more) or give a sound reason in case only one specific supplier can deliver your device/equipment. The FFG demands written proof of the quotations solicited. This only applies to installations in the area of FFG projects.

7.    Calculation of the use of TU GIB equipment

If you use equipment financed by TU GIB in the framework of your FFG projects please contact Ms. Beate Berthold (beate.berthold@tuwien.ac.at) or Ms. Christine Stampfl (christine.stampfl@tuwien.ac.at) from the Service Unit of Projectcontrolling and -support. They will support you with the calculation and billing of this equipment.

8.    Projects with status “Nachbearbeitung” (“post-processing”)

Please submit for closure in TISS all projects with the status “post-processing” that are terminated with respect to financial matters and the accomplishments to be delivered.

9.    Klein-/Kurzprojekte (Short and small projects)

Short and small projects have to be processed in the TISS database via separate Innenaufträge and are not to be handled via Sammel-Innenaufträge. In case of short and small projects the TISS workflow is simplified. Please consult the documentation „Übersicht der Innenaufträge im Drittmittel-Bereich, opens a file in a new window“ chapters 3.1.1 Kleinprojekte and 3.1.2 Kurzprojekte Innenaufträge und Projekt-Stammdaten.