Checklist annual financial statement_2025 , opens an external URL in a new window

Compliance with the listed deadlines enables the preparation of a correct and complete annual financial statement report.

We would like to refer you to the following dates in particular:

• All open cash claims must be completed by December 09, 2025 and the necessary receipts for this scanned in. After that, it will not be possible to submit any new cash claims before the end of the year.
• Travel expense reports must be recorded in SAP Services by December 09, 2025 at the latest.
• Incoming invoices must be recorded , scanned and approved by December 23, 2025 latest.
• Requests for outgoing invoices in SAP Services which are related to the year 2025 must be recorded, scanned and approved by  December 31, 2025 at the latest.
• The last payment run in 2025 will take place on December 30, 2025 at 10:30 am; the first payment run in 2026 on January 05, 2026 at 10:30 am.
• Christmas parties (delivery service, catering, restaurant etc.) can be organized again this year. We would like to point out that the available funds must be used sparingly. It is not possible to purchase gifts (incl. vouchers) for income tax reasons, regardless of whether the source is the global budget or third-party funding. Donations by TU Wien for any purpose, including charity, are also not permitted.

The deadlines merely stipulate the deadline for when we can carry out and guarantee processing in 2025.
Any incoming or outgoing invoice and travel expense report received after these dates will only be processed and posted in the year 2026.