Basic information on submitting refunds and private sales

Refunds 

 

Requirement: To apply for a refund, the delivery/service must have been purchased and paid for by the applicant as a direct teaching or research requirement or as a direct administrative requirement.
 

Characteristics of a refund

  • The invoice address must be Technische Universität Wien, Institut für Chemische Technologien und Analytik E164. Exceptions to this are small invoices up to EUR 400 (including VAT). In this case the invoice title (e.g., cash receipt) is not required.
  • UID number: ATU37675002
  • Original balanced invoice
  • For invoices over EUR 5,000.00 (including VAT), a transfer order must be enclosed.
  • Bank statement
  • For invoices with incorrectly issued tax from the EU or a third country, only the net amount will be refunded.
     

The applicant undertakes not to submit the invoices documented in this refund application to another internal or external department for payment or refund.

Note: For cash payments in foreign currencies, a document showing the exchange rate (date: day of payment) must also be enclosed. The Finance Department will only accept the exchange rate provided by Oanda - www.oanda.com, opens an external URL in a new window.

For external and other employees, reimbursement can be requested using the following form: Form for reimbursement of expenses for external persons, opens an external URL in a new window

 

Private sale

 

Content of a private sale: By submitting a request for a private sale, the applicant (sole owner) sells the item to TU Wien.

 

Features of a private sale

  • The invoice address is the private address
  • Original balanced invoice
  • For invoices over EUR 5,000.00 (including VAT), a transfer order must be enclosed.
  • Bank statement
  • For invoices in foreign currencies, a conversion rate document must also be enclosed – see the information above about Oanda.
  • If an invoice is not available, an order, internet query, copy from a catalog, etc. must be enclosed to confirm that the price is reasonable.

Further information

Further information on refunds and private sales can be found in SAP Services in the Finance section. Here you can also apply directly for a refund of your expenses or for a private sale.