COVID-19

Current measures for events

In order to contain the spread of COVID-19 and to safeguard your health, we ask you to observe the following rules of conduct at TU Wien. Please communicate the rules of conduct to all participants. The organizer is responsible for checking compliance.

Overview

  • Recommendation to keep at least 1 meter safety distance
  • FFP2-Masks: An FFP2 mask is mandatory to use in public areas at the TU Vienna (e.g. corridors, courtyards, etc.).
  • Hygiene: Regular hand and surface disinfection
  • 2.5-G rule (vaccinated and/or recovered or negative PCR test): Provide personal proof of status. Persons who do not provide proof of G will not be be allowed access!
  • Opening hours: The house rules of the TU Wien apply
  • If you are unwell or ill, it is absolutely necessary to refrain from being present on the TU Campus.
  • Contact data collection: For events at the TU Vienna with more than 25 participants, contact lists must be kept by the responsible organizer (see contact person management).

Access:

As of November 11, 2021, TU Wien will generally switch to 2.5-G access controls, i.e., vaccinated and/or recovered or negative PCR test.

Students, staff members and visitors have to show proof of a low epidemiological risk to the security service when entering a TU building, see Rectorate Regulation "Use of Buildings" (PDF), opens an external URL in a new window, opens an external URL in a new windowPersons who do not provide a G-proof are not allowed to enter! 

Access controls take place from Monday to Saturday in the period between 07 am and 07 pm. Please inform your guests in advance so that they can plan enough time.

Outside these times, organizers are responsible for checking the G-proof themselves. The security service will check randomly.

For more information on entrances and access controls, please click here: Corona | TU Wien

 

G-proof:

In German the "G-proof" stand for official proofs for being: vaccinated (in German "geimpft"), tested (in German "getestet") and recovered (in German "genesen").

  • Vaccinated: Proof of vaccination (complete immunization) with an EU-approved vaccine against COVID-19 is required.
  • PCR-Tested 
  • Recovery: Proof is the medical confirmation of a SARS-CoV-2 infection survived in the last 180 days (confirmed by molecular biology) or a certificate of segregation.

2.5-G rule = vaccinated or recovered OR PCR tested

  • Events in the sovereign area of the TU Wien such as graduations

  • teaching events and trainings

  • professional meetings

2-G-plus rule = vaccinated or recovered AND PCR tested

Applies to internal events of a celebratory nature such as Christmas parties, student parties and the like. Compliance with the 2-G-plus rule must be checked by the respective organizer and coordinated with the Service Unit of Event Services.

The person responsible for an event may only admit the participants if they present proof according to the 2-G-rule (vaccinated, recovered; must be kept available for the duration of the stay) and are registered within the scope of a contact data collection (see point contact person management).

Compliance with the 2-G-plus rule must be checked by the organizer and coordinated with the Service Unit of Event Services.

Meetings and events with more than 50 participants are only permitted under the following conditions:

The person responsible for the event must notify the locally competent district administrative authority of the meeting at least one week in advance. The following information must be provided:

  • Name and contact details (telephone number, e-mail address) of the person(s) responsible for the event,
  • Time, duration and place of the event,
  • purpose of the event,
  • number of participants

In addition, a COVID-19 prevention plan must be prepared and implemented. The district administrative authority shall conduct random inspections to verify compliance with the COVID-19 prevention plan. The COVID-19 prevention concept shall be kept available for this purpose for the duration of the event and shall be presented to the district administrative authority upon request.

There must also be a COVID 19 representative.

The person responsible for an event may only admit the participants if they present proof according to the 2-G-regulation (vaccinated, recovered; must be kept available for the duration of the stay) and are registered within the scope of a contact data collection (see point contact person management).

Compliance with the 2-G-plus rule must be checked by the organizer and coordinated with the Service Unit of Event Services.

Meetings and events with more than 250 participants are only permitted under the following conditions:

The person responsible for the meeting must obtain a permit from the locally competent district administrative authority. 

The following information must be provided:

  • Name and contact details (telephone number, e-mail address) of the person(s) responsible for the event,
  • Time, duration and place of the event,
  • purpose of the event,
  • number of participants

In addition, a COVID-19 prevention plan must be prepared, implemented and submitted. The district administrative authority shall conduct random inspections to verify compliance with the COVID-19 prevention plan. The COVID-19 prevention concept shall be kept available for this purpose for the duration of the event and shall be presented to the district administrative authority upon request.

There must also be a COVID 19 representative.

The decision period for the approval is two weeks from the complete submission of the documents.

The person responsible for an event may only admit the participants if they present proof according to the 2-G-regulation (vaccinated, recovered; must be kept available for the duration of the stay) and are registered within the scope of a contact data collection (see point contact person management).

Compliance with the 2-G-plus rule must be checked by the organizer and coordinated with the Service Unit of Event Services.

The COVID-19 prevention concept shall include, in particular:

  • specific hygiene measures,
  • regulations concerning the behavior in the event of a SARS-CoV-2 infection,
  • regulations concerning the use of sanitary facilities,
  • if necessary, regulations concerning the consumption of food and beverages,
  • regulations concerning the control of the flow of people and regulation of the number of people,
  • regulations concerning equalization measures, such as barriers and floor markings,
  • regulations concerning the training of employees with regard to hygiene measures and the performance of a SARS-CoV-2 antigen test.

Designation of COVID-19 representative.

Only suitable persons may be appointed as COVID-19 representatives. At a minimum, such suitability requires knowledge of the COVID-19 prevention concept and local conditions and organizational procedures. The COVID 19 representative serves as a contact person for the authorities and must monitor the implementation of the COVID 19 prevention concept.

For events at TU Wien, contact lists must be kept by the responsible organizer (name & phone number mandatory, e-mail if available). The data must be provided with the date and time of entry to the respective campus (if available, also table or seat number). The inviting party is responsible for maintaining the list of participants and must store this data for 28 days after the event has taken place and delete it thereafter.

The participants are to be informed by the organizers about the purpose of the data collection:

  • "necessary for contact tracing" (Art. 6 para. 1 lit e of the DSGVO).

Students and employees are required to register in TISS upon entering the building. Access is registered by scanning a QR code. This can be done

1. on your own mobile device or 
2. with rental devices that are available in the porter's lodge. These are disinfected by employees after each use.
3. Alternatively, TUW employees can also register via workstation computers.

All guests/companies/non-TUW members can register in two ways:

1. Special access created by TUW employees in TISS
2. Registration in the guestbook at the porter's lodge
3. Event organizers can register the guests of an event in their own list.

If a suspected case or case of infection of a guest or other person present at the event (caterer, technician, etc.) becomes known, please report this immediately by e-mail to the following departments:

Service Unit of Event Services: veranstaltung@gut.tuwien.ac.at

GUT Customer service: gut@gut.tuwien.ac.at

In addition, a report must be made using the appropriate form:

Employees: Mitarbeiter_innen und Studentische Mitarbeiter_innen

Students: Studierende

External persons: External Persons | TU Wien

  • The serving of food and beverages is permitted in compliance with the 2G-rule.
  • Self-service is permitted, provided that suitable hygiene measures are taken to minimize the risk of infection. These measures are to be mapped in the COVID 19 prevention concept.

All rooms, furniture, surfaces (door handles, light switches, elevator buttons, etc.) and technology are thoroughly cleaned and disinfected before and after each event.

Rehearsals may take place again. Choirs, brass bands and other musical groups must observe the 2G rule. Wearing a mask during rehearsals is also recommended if the type of music practice allows it.

Choirs and orchestras must please inform themselves about the regulations in the Measures Ordinance that apply to them. 

RIS - 3. COVID-19-Maßnahmenverordnung - Bundesrecht konsolidiert, Fassung vom 10.11.2021 (bka.gv.at), opens an external URL in a new window