Collaboration

Working together in the digital age

Collaboration Suite

Digital tools can be used to simplify working together with colleagues, work groups or teams - in accordance with the objectives of the digitalization strategy. Therefore, new services encompassing organizational units are being developed at TU Wien:

TU coLAB is one of these new tools. Based on Confluence, it provides a workspace for teams and communities where knowledge and collaboration meet – across organisational units. TU employees can create a central source of information and knowledge base and work on it together. Information only needs to be entered once and kept up to date. This information can also be found and displayed at various points in the system by means of the TU coLAB networked structure.

TU coLAB can also make project collaboration easier – the flexible working environment allows the entire team to be involved without initiating a flood of e-mails. Tasks can be noted in meeting notes and forwarded to the people responsible for actioning them straight away. You can use templates and customise them, so that you don't have to keep reinventing the wheel. Consistency across teams is also achieved as a by-product. Documents can be developed together and elements of text can be discussed using the comment function. Anyone using the blog feature will keep the team up to date with announcements and the latest information.

All changes are saved and can be tracked via a change history for each page, so no ideas are lost. The only thing to worry about is if you press the wrong button!

The name 'TU coLAB' is derived from the terms 'collaboration' and 'lab'. It is the construction of a collaboration platform as part of the digitalization strategy. 'Construction' here also means that you can and should expect a certain 'laboratory feel' to development – including availability according to the best-effort principle (again for the technicians amongst you). We test new application scenarios and look into how to make digital knowledge sharing even easier across OUs; software enhancements and operational concepts are tested. Content is created on digital transformation, knowledge bases, communities and project collaboration.

The TU coLAB can also be accessed outside TUnet, for example from home. Pages may be restricted for specific groups of people, or, like a website, can be made public. For 'internal' pages, all members of TU Wien can log in with their TU password; other universities will soon be able to log in via aconet. In future, social login (e.g. Google, LinkedIn, GitHub) may also be considered. An access model is also in progress, so that you can send invitations to the relevant department, as in TUWEL.

The .digital office keeps a close eye on the development and structure of the TU coLAB and can support you in getting started with digital collaboration.

Further information can be found directly at TU coLAB, opens an external URL in a new window or in contacting the .digital office

Information on trainings and support for TU coLAB, opens an external URL in a new window

TUwiki is also based on the software Confluence. It is the perfect tool if you want to work with TU staff of your own organizational unit within TUnet. If you need some technical information: High availability is guaranteed with this system.

Further information on TUwiki, opens an external URL in a new window (only accessible within the TUnet and via VPN).

TUchat, opens an external URL in a new window is the messaging services hosted by TU Wien, thus offering a secure communication option.

PeerTube is a video platform comparable to Youtube/Vimeo but it is based on an open-source software. TU Wien is hosting its own peerTube entity (TUpeerTube, opens an external URL in a new window) since 2020 to offer its employees an option to publish self-provided videos.

Further information on TUpeerTube can be found in TU coLAB at https://colab.tuwien.ac.at/x/XQqzAg, opens an external URL in a new window

Git is a software for distributed version management of files (especially source code). With TUgitLab, TU.it provides an application for managing repositories based on Git. TU members with an active TU account can use this service as part of their collaboration on GitLab projects. In TUgitLab, institute administrators, who have been activated in Online Account Management, can manage GitLab groups, assign project permissions and enter external project partners as additional GitLab users.

Further information: https://www.it.tuwien.ac.at/services/kooperation-und-kommunikation/datenspeicherung/tugitlab/faq-tugitlab, opens an external URL in a new window

Zoom is an online web conferencing service. You can present your own screen or just selected applications. In addition, mouse and keyboard control can be passed on to all or selected participants. The tool also offers the option to send text messages and files.

Further information on Zoom can be found in the TU coLAB at https://colab.tuwien.ac.at/x/6wD7Ag, opens an external URL in a new window

The document management system Alfresco facilitates the administration and provision of digital documents through central storage.