Distance Learning @ TU Wien

Distance Learning at TU Vienna

Please note that the following rules of conduct continue to apply as before for your stay in the buildings of TU Vienna:

  • Wearing a mask is strongly recommended in all public areas at TU Vienna.
  • Mandatory QR code registration when entering TUW buildings. External guests must be made aware of the access controls incl. 3G proof and registered in TISS in advance.
  • Mandatory reporting of your suspected or actual COVID-19 case via online form.
  • Maintain a safe distance from other people.
  • Observance of common hygiene measures - regular hand washing / disinfection.

 

Access controls: Fast Lane with verification via TISS upload

Upload your vaccination, test or convalescence certificate to TISS in advance in a data-protection-compliant manner and thus ensure simple and time-saving access control at the entrances of TU Vienna. Details on the TISS upload can be found on the page TISS 3-G proof.

For more information on the current regulations, please also see the info boxes on the right or at the bottom of the page.

We are currently facing a major challenge and we would like to thank you very much for your commitment!

The Distance Learning Team at TU Vienna is working intensely on developing concepts to support you as good as possible in bringing your course into an appropriate Distance Learning format. For details, visit our coLAB Space Distance Learning - Good Practice, opens an external URL in a new window.

There you will also find all currently valid guidelines. These contain instructions for the implementation of online teaching under different aspects and formats, specially tailored for TU Vienna. They contain recommendations as well as standards for distance and hybrid learning. In close cooperation with many different departments, various developments and processes could be implemented very quickly, which will accompany us for some time during the security measures due to Covid-19. For example, there were adjustments in TISS as well as expansions in the area of LectureTube and streaming as well as in the planning process of on-site teaching.

Under the motto "Teachers help teachers", some colleagues have already made their concepts, which were successfully implemented in the summer semester 2020, available as a suggestion and inspiration. At the moment, you can find mainly concepts of the Best Teaching Award finalists in the area of Distance Learning, opens an external URL in a new window in coLAB, which will, however, always be expanded.

We would like to draw your attention to the general recommendations on the subject of e-learning:

  • Act asynchronously as far as possible.
  • "Keep it short!" E-learning content should always be short and presented in small chunks!

If you have any questions on the topic of distance learning or need support in implementing your own course, please do not hesitate to contact us at distancelearning@tuwien.ac.at!

Support for the supervision of online examinations

The supervision of online examinations can sometimes be very labour-intensive. The Distance Learning Team will be happy to assist you. If you need additional supervisors for an online examination, you can report your need to the team of the Central Teaching and Learning Space Management department online via the coLAB Space Koordination Online-Prüfungsaufsichten, opens an external URL in a new window (available only in German).

Distance Learning – Webinars for teachers

As of the summer semester 2021, you will find all Distance Learning events for lecturers (webinars, trainings, info sessions, etc.) centrally in TISS under the item "Internal continuing education". On the overview page Events in the coLAB Space Distance Learning - Good Practice, opens an external URL in a new window you will also find documents and recordings of some past webinars and events from the summer semester 2020 at the very bottom.

Distance learning online office hours

As a special service teachers can participate in a one-hour office hour. During this office hour, questions on topics such as online tools (TUWEL, LectureTube, Zoom, etc.) as well as teaching scenarios of Distance Learning can be discussed. The office hours take place at the following times:

  • Every Tuesday and Thursday between 16:00-17:00 via Zoom (online)

Note: The sessions are in German, but questions in the chat channel may be raised in English as well.

We wish you every success in implementing your Distance Learning formats!

Your Distance Learning Team

Our support offer

In the following overview you will find some helpful tips and links on the topic of Distance Learning at TU Vienna.

We have developed the space Distance Learning - Good Practice, opens an external URL in a new window for you in the TU-coLAB, where you can find concept suggestions, how-tos and step-by-step click instructions, opens an external URL in a new window, tips for simplified communication with students as well as suggestions for reading and the like. The space also serves as an interactive exchange between teachers, as you can suggest or present various programmes that you yourself use successfully on the overview page Tools, opens an external URL in a new window.

In the coLAB Space Distance Learning - Good Practice, opens an external URL in a new window you will find an extensive collection of concepts on the topic of distance learning on the overview page Distance Learning Concept Proposals, opens an external URL in a new window. There is also an overview of various tools with many video tutorials, cheat sheets, tips and tricks for holding courses, exams, exercises, seminars, etc.

This is the motto of the overview page Tools, opens an external URL in a new window in the coLAB space Distance Learning - Good Practice, opens an external URL in a new window:

Help us! With the button "New Tool Profile" you can make your own contribution and suggest or introduce new tools.

You are cordially invited to briefly present your tried and tested digital teaching scenario on the overview page How-Tos and Instructions, opens an external URL in a new window as a "How-To Guide".

Some colleagues have already provided their concepts, which were successfully implemented in the summer semester 2020, as a suggestion and inspiration. Currently, you can find concepts of the Best Teaching Award finalists in the area of Distance Learning on the overview page Good Practice Examples for Distance Learning at TU Vienna, opens an external URL in a new window. The page is constantly updated and supplemented.

The Teaching Support Centre, opens in new window and the department for Information Technology Solutions, opens an external URL in a new window are working flat out to enable an expanded range of online meeting tools for teaching and internal collaboration in the context of teleworking / home office. Due to the limited time available for implementation, unfortunately no support services can be offered for these tools in the short term. Please use the comprehensive online documentation of these tools.

You can find much more information and instructions on various online meeting tools on the coLAB page Online Meeting Tools, opens an external URL in a new window.

 

For the latest news on Corona at TU Vienna and all applicable rules of conduct, please visit the TUW information page on Corona. Always observe the current safety and protection measures.

The legal basis for the current procedure is the updated 5th Decree of the Rectorate on COVID-19 Special Regulations, opens an external URL in a new window (available in German).

Frequently Asked Questions

In the following section, some FAQs on the topic of Distance Learning have been compiled for you. Click through the different sections. You can find further guidance and assistance in the coLAB Space Distance Learning - Good Practice, opens an external URL in a new window.

On-site exams

Courses can be held as face-to-face courses if the objectives, content and methods of the course have been announced for the winter semester 2021/22 to be held on site and in an online format (hybrid format). If the course is held in attendance, it is to be offered in parallel in an online format - if possible and also didactically expedient.

The implementation as a face-to-face course is to be applied for with the Vice Rector for Academic Affairs. The form of application is specified on the information page on the room booking process in the winter semester 2021/22 of the Central Room Management for Teaching and Learning. Only with an approved application from the Vice Rector for Academic Affairs / Distance Learning Team can the course take place on site for the dates applied for.

Excursions are permissible under the above-mentioned conditions. In addition, however, a continuous one-metre distance must be maintained and a mask must be worn in accordance with §1 para. 1 of the current Rectorate Decree on COVID-19 special regulations, opens a file in a new window.

For courses of the type "laboratory exercise" and "project" with an already confirmed concept of the Department of Occupational Safety and Health, these restrictions do not apply according to §3 para. 4 of the current Rectorate Decree on COVID-19 Special Regulations.

Examinations can be held on site if the contents, methods, assessment criteria and assessment standards of the course examination in face-to-face or hybrid format have been announced in the course announcement for the winter semester 2021/22. If the course is held in hybrid format, it must be held in parallel in an online format. If it is not possible to hold the course simultaneously, at least one online examination must be offered for three examination dates.

An application must be submitted to the Vice-Rector for Academic Affairs for the examination to be held on site. The form of the application is specified on the information page on the room booking process in the winter semester 2021/22 of the Central Room Management for Teaching and Learning. Only with an approved application from the Vice Rector for Academic Affairs / Distance Learning Team can the examination for the requested dates take place on site.

Examination dates already announced for the winter semester 2021/22 are to be held on the announced date and are not to be postponed to a possible later on-site examination date.

On the basis of the Rectorate's Ordinance on the Use of Buildings at TU Vienna, opens a file in a new window, new access regulations apply to all persons at TU Vienna from 15th September 2021, which are based on the 3G proof of status. In addition, please note that the already proven general safety and security measures as well as rules of conduct at TU Vienna will of course continue to apply - more details on the TUW information page on Corona.

Vaccinated
Proof of vaccination (complete immunisation) with an EU-approved vaccine against COVID-19 (BioNTech/Pfizer, Moderna, AstraZeneca, Johnson & Johnson) is required - more information on the vaccines can be found on the information pages of the Federal Ministry of Health, opens an external URL in a new window.

  • In case of immunisation by two partial vaccinations: Proof of vaccination is valid from the second vaccination onwards, whereby the first vaccination may not date back more than 9 months.
  • In case of immunisation by vaccination with only one dose: Proof of vaccination is valid for 9 months from the 22nd day after vaccination with only one dose.

The TU Vienna urgently appeals to get vaccinated! Therefore, from Monday, 06 September 2021, there will be a vaccination point at the TUW campus Karlsplatz. You can find more information on the page Vaccination at TU Vienna.

Tested
The City of Vienna offers different testing services - for more information, see the info page on Corona testing services in Vienna, opens an external URL in a new window. The following validity periods apply to tested persons, depending on the test carried out:

  • A PCR test (e.g. via the "alles gurgelt" campaign) is valid for 48 hours from sample collection.
    The TU Vienna provides PCR gargle tests to its members if required. You can obtain a maximum of 3 test kits per week from the security boxes at the TU locations by presenting your employee ID and entering your name on the list. Hand in your identity-checked test at a REWE branch of your choice (Billa, Billa Plus, Penny, Bipa or a petrol station with a REWE shop) - if this is done before 09:00 a.m., you will usually receive the result by the next morning.
  • A rapid antigen test from an authorised centre is valid for 24 hours from the time the sample is taken.
    For spontaneous testing on site, you can use the tests offered by the pharmacies in the vicinity of the TU, e.g. Paulaner Apotheke (1040 Vienna, Wiedner Hauptstraße 18; Mon.-Fri. 08:00 a.m. - 02:00 p.m.) or Apotheke zum Hl. Geist (1010 Vienna, Operngasse 16).

Recovered
Persons who have already recovered can provide the following proof:

  • Proof of convalescence according to §4d Epidemic Act 1950
  • Certificate of segregation issued for a person who has been proven to be infected with SARS-CoV-2 in the last 180 days.
  • Proof of neutralising antibodies, which must not be older than 90 days.

Access controls: Fast Lane with proof via TISS upload

You have the option of uploading your vaccination, test or recovery certificate to TISS in advance and in accordance with data protection regulations. This ensures simple and time-saving access control at the entrances ("fast lane"). We therefore recommend that you make use of this option. The security service will check the validity of your 3G credentials on your smartphone on site using a specially developed TISS feature: Details of the function and structure can be found on the TISS 3-G verification website, which is updated on an ongoing basis.

Of course, you can still show the 3G proof electronically (e.g. with the "Grüner-Pass-App" of the BRZ GmbH on your smartphone) or on paper together with your proof of identity at the access control in a separate lane. Please note, however, that this check is much more time-consuming.

Attention: Persons who do not provide 3G proof will not be admitted!

For further information, please refer to the coLAB-Space room information, opens an external URL in a new window.

There is no requirement for this, it is at the discretion of the lecturers. All lecture halls are open at least 30 minutes before the start of the examination.

For all persons who want to enter the buildings of TU Vienna, new access rules will apply from 15th September 2021 (see the question "Which access rules do I have to observe when coming to TU Vienna?"). Post-exam reviews in person at the department are therefore possible, but should continue to take place primarily online. You can, for example, scan the examination documents and make them available to the students via TUWEL. The documents can also be discussed in a video conference. For this purpose, use one of the programmes recommended by TU Vienna - information on this can be found in the Guideline Digital Teaching and Leraning at TU Vienna, opens a file in a new window (only available in German). Instructions and numerous other aids can be found on the coLAB-Spaces Distance Learning Good Practice, opens an external URL in a new window and CORONA Directives and Guidelines, opens an external URL in a new window.

If you are attending an on-site appointment, according to §1 para. 1 of the current Rectorate Decree on COVID-19 Special Regulations, opens a file in a new window as well as according to §2 of the Rectorate's Ordinance on the Use of Buildings of the TU Vienna, opens a file in a new window, until further notice, all persons are strongly recommended to wear a mask that completely covers the mouth and nose area in all public areas of the TU buildings. This does not apply while staying at the seat in the course or during the examination.

In addition, please observe the access regulations to the buildings of the TU Vienna, which are based on the 3-G proof of status (see the question "Which access rules do I have to observe when coming to the TU Vienna?" above).

In order to be allowed to hold an on-site appointment, you must provide proof of a low epidemiological risk in accordance with the current access rules to TU Vienna buildings. For more information, please refer to the question "Which access rules do I have to observe when coming to TU Vienna?" above.

Yes, questions can be asked. However, please note that in doing so, the Corona safety measures must still be observed. The specified safety distance of 1 metre must therefore also be taken into account.

For each seat that may be occupied, a corresponding number is clearly visible on the tables. In each lecture hall and seminar room, registration is required by means of a QR code scan, which is used to create a seating plan for each course and examination for contact tracing purposes. After scanning, students or lecturers are asked to enter their seat - lecturers enter the seat number "0" here.

Currently, only the seats marked in yellow (usually corresponds to a 50% occupancy rate) may be used.

All examinations that are to be conducted in presence must be applied for via the form for the notification of necessary presence teaching and examinations at the Vice Rectorate for Academic Affairs / Distance Learning Team. The Corona safety measures must be observed. In particular, the safety distance of 1 metre must be maintained, table surfaces must be regularly disinfected and rooms must be regularly ventilated. Wearing a mask that completely covers the mouth and nose area is strongly recommended for all persons in all public areas of the TU buildings. However, this does not apply while staying at the seat in the course or during the examination.

Please make sure to be in the lecture hall before the students. All lecture halls are open at least 30 minutes before the start of the examination. It is recommended to place the examination sheets concealed on the respective seats. Alternatively, the examination sheets can be deposited concealed on an empty row of seats, for example, and collected by the students from there.

It is recommended that students leave their examination paper concealed in their seat in the lecture room and leave the room. You can collect the examination sheets after the examination.

Yes, the plans will be in the lecture halls as well as in front of the lecture halls. In the lecture halls, all seats that may be occupied are also clearly marked. However, you can also find the occupation plans for the individual lecture halls online in the coLAB Space Room Information, opens an external URL in a new window. Please note that currently only the seats marked in yellow may be used.

Yes, students can of course go to the toilet during an attendance examination. However, please note that the Corona safety measures must still be observed. This applies in particular to the safety distance of 2 metres. If a student is sitting in one of the middle seats, he_she shall ask the person sitting next to him_her to stand up and clear the way so that he_she can leave the row of seats. The toilets are signposted accordingly.

Webmeetings / Zoom

In the following section, questions about the programme "Zoom" are dealt with as a matter of priority. A more comprehensive overview of helpful tools for video conferencing and their areas of application can be found in the coLAB Space Distance Learning Good Practice, opens an external URL in a new window.

Zoom Pro licences are available to every member of staff at TU Vienna for teaching purposes. The duration of Zoom meetings is not limited. Current information and comments can be found on the Zoom information page in the coLAB space Distance Learning Good Practice, opens an external URL in a new window.

At TU Vienna, Zoom is available with an education licence that has no time limit and is suitable for meetings with up to 300 people. If you add a Zoom activity in TUWEL and use Zoom for your teaching in this way, you automatically use this licence. You can find a video tutorial from the Teaching Support Center of TU Vienna on how to set up a Zoom activity in TUWEL on TUpeerTube, opens an external URL in a new window (in German).

If this is not sufficient for your purposes and you need to upgrade your account, please contact the Zoom Support by e-mail at support@zoom.tuwien.ac.at. You can also find more information on the Zoom information page in the coLAB Distance Learning Good Practice space, opens an external URL in a new window.

 

In principle, the use of the downloaded software is recommended, as it offers more functions than the respective online versions available in the browser. However, in is possible to participate in Zoom meetings via the browser. Please note that this option can also be specifically deactivated by the host (i.e. the person who creates the meeting).

If you click on the small arrow to the right of the microphone symbol in a zoom meeting, you can change the active audio source for both the microphone and the loudspeaker.

Note, however, that only one source can be selected for the microphone or for the loudspeaker at a time. For example, two audio sources for the microphone cannot be transmitted simultaneously in one session.

Yes, the chat can be deactivated in Zoom. In principle, however, the chat should not be completely deactivated in meetings. It can be very helpful as a communication channel in the background for the meeting participants.

You can deactivate the chat by clicking on "More options" under "Chat" (symbol with the three dots). The following options are available under "The participant can chat with":

  • None: Participants cannot send chat messages to anyone.
  • Host only: Participants can only send private chat messages to hosts and co-hosts. There is no general chat
  • Everyone public: Participants can post chat messages in the general chat of the meeting and send private messages to the hosts and co-hosts.
  • Everyone public and connected: All participants can send public and private chat messages to all participants and hosts/co-hosts.

You can also restrict the chat for a meeting in advance online in the Zoom settings, opens an external URL in a new window. These restrictions then apply to this host for all future meetings, unless you change the restriction again.
Attention: If you deactivate the chat in advance, you cannot activate it again during the meeting!

Zoom offers the option "Breakout Session", which allows users to be temporarily divided into small groups within a Zoom meeting. The allocation of users to rooms can either be done manually or automatically. A third option is to allow meeting participants to choose which room they want to join.

With automatic allocation, it is possible to define the number of participants and sessions. Furthermore, participants can be allowed to return to the main session from their breakout session, or they can be forbidden to do so if necessary. Note that only hosts can create breakout sessions and switch between sessions. Co-hosts cannot do this. You can also assign the host role to other people during a meeting, giving them presentation rights. For more details, see the section on presentation rights.

If the chat is restricted in Zoom in a breakout session, these restrictions only apply to the main session. In the individual breakout sessions, all participants can always communicate with all other participants within their own session. However, participants cannot communicate with participants outside their own session in the breakout sessions.

Yes, the chat can be saved. To do this, open the chat menu in the chat via the symbol with the three dots and then select the option "Save chat". In the zoom settings, opens an external URL in a new window, you can restrict participants from saving the chat. Please note, however, that this does not prevent the taking of screenshots and the manual transcription of the chat.

You can create Zoom meetings directly in TUWEL using the activity "Zoom". You can find a video instruction of the Teaching Support Center of the TU Vienna on how to set up a Zoom activity in TUWEL on TUpeerTube, opens an external URL in a new window (in German).

Please note that you have to communicate the dates of the created meetings to your students, as they are not automatically informed about them. To do this, you can send them a message via TISS or via the TUWEL message forum, for example, in which you refer to the created zoom appointments.

Note: After creating zoom meetings in TUWEL, a calendar entry is created in the corresponding TUWEL course with the meeting appointment, via which all students in the course can join your meeting. This also happens if you create the zoom activity hidden or define prerequisites for it. If you want to test the activity before the first meeting, remember to delete the calendar entry again or do not set a specific date for internal test meetings by checking the checkbox "Recurring meeting" and selecting the option "No Fixed Time" under "Recurrence". For subsequent course dates, it is recommended to enter the exact meeting dates so that they appear in your TUWEL course and in the TUWEL calendar.

For a TUWEL course, only one zoom activity is required. All meetings of the course can be created via this activity, also by different persons of the course team.

Yes, recurring Zoom meetings can also take place at different times. To do this, select the checkbox "Recurring meeting" in the settings online and then select one of the options "Daily", "Weekly" or "Monthly" under "Recurrence". For the time being, enter the time and duration of any appointment.

To adjust the time and duration of individual appointments or to add individual recurring appointments, you must log in to https://tuwien.zoom.us/, opens an external URL in a new window and access the meeting settings. Adjusting the times cannot be done directly via TUWEL. After logging in, click on the name of your meeting to manage it. Then click on the option "Show all occurrences" in the "Time" section to display all appointments.

Next to each appointment you will find the options "Edit" and "Delete". With a click on "Edit" you can change the time and the duration of any appointment. Furthermore, you can remove individual appointments with the "Delete" button.
With the option "Add another session" at the end of the list you can add further appointments with any desired time and duration.

These changes will also be displayed in your TUWEL course. If you have opened the appointment overview in your zoom activity in TUWEL, you must reload it to see the changes in the overview.

In the settings, you can allow students to switch on their microphone at any time to ask questions. If you do not wish to do this, students can alternatively write their questions in the chat. Questions asked in the chat can be answered either immediately or collectively at the end of the meeting. If you choose to answer collectively, it can be helpful to have another person collect all the questions in the chat to keep track of them. This will allow you to focus on your presentation and not be constantly interrupted.

Note that students can also raise their hand digitally by clicking on the appropriate icon in the "Reactions" menu. In this case, a hand symbol appears in the tile of the respective student, the tile gets a coloured border and jumps to the upper left corner of the screen. In addition, other forms of non-verbal feedback are available to students, which are displayed as symbols in the corner of the respective tile, e.g. "yes/no" or "faster/slower".

In the coLAB Space Distance Learning Good Practice, opens an external URL in a new window, you can find more helpful tips for online teaching with large numbers of participants in the How-Tos and Instructions section, opens an external URL in a new window.

For courses in distance learning format, we recommend keeping meeting IDs for Zoom meetings so that students do not have to constantly call up new meeting rooms. In the following cases, the meeting ID remains the same:

  • If you create a meeting and activate the option "Recurring Meeting", all recurring appointments of the meeting will have the same meeting ID.
  • If you activate the option "Personal Meeting-ID", your personal meeting room is used for each meeting. All meetings for which this option is activated will therefore have the same meeting ID.
  • If you edit the appointment of a past meeting so that it is in the future, the meeting ID for the new appointment is retained.

Yes, students can draw attention to themselves in Zoom by using the "Raise Hand" option in the "Reactions" menu. A hand icon will then appear in the student's tile, the tile will have a coloured border and will jump to the top left corner of the screen. In addition, other forms of non-verbal feedback are available to students, which are displayed as symbols in the corner of the respective tile, e.g. "yes/no" or "faster/slower".

It is recommended to shorten the presentation time of lectures in distance learning and to reduce it to about half. For example, if a lecture lasts 20 minutes in a face-to-face format, it should be shortened to 10 minutes in a distance learning format. Furthermore, breaks should be scheduled during the seminar to maintain attention.

Interactivity can be promoted, for example, as follows:

  • Surveys can be included in Zoom or discussions can be held via chat.
  • To collect comments and feedback on presentations together, an interactive whiteboard can be used in Zoom.
  • Asynchronous work can be built in to save time and bandwidth. For example, anonymous feedback can be given via TUWEL or TUWEL voting can be used for individual questions.
  • For longer discussions on a topic, discussion entries can be created in a TUWEL discussion forum.

Yes, Zoom meetings can be recorded. How much storage space is used for this varies - but an approximate guideline is about 500 MB of storage for about 1 hour of recording.

Recording in the Zoom Cloud is not recommended for data protection reasons.

Instead, you can record your meetings locally on your computer and upload them to TUpeerTube afterwards. More information on TUpeerTube can be found on the TUpeerTube information page in the coLAB Space Distance Learning Good Practice, opens an external URL in a new window.

 

Yes, you can also assign presentation rights to other users.

  • Before the meeting: Users who are to receive presentation rights must have a Zoom account with their TU Vienna e-mail address. If users are to be given presentation rights before the meeting, for example, in order to be able to start a meeting themselves, enter the TU Vienna e-mail address of the respective users to whom you want to give presentation rights in the "Alternative hosts" field when creating the meeting via TUWEL. Before the "Alternative hosts" defined in this way can enter the meeting room, they must log in with their Zoom account.
  • During the meeting: You can also give users presentation rights during the meeting. To do this, right-click on a name in the participants list and assign the user the role of "co-host". Note, however, that co-hosts cannot start meetings themselves. You can also make other users "hosts" in the same way.

In the meeting settings, the checkbox "Enable waiting room" can be activated. This means that when participants enter the meeting, they are first in a waiting room, from which they can be brought into the meeting room by the hosts and co-hosts.

TUWEL / Online-Tests

In every TUWEL course, a message forum is set up by default, more or less as a notice board. However, only course leaders and tutors can use this forum. A new forum must be created so that students can not only read contributions, but also create and comment on them themselves.

More information and detailed instructions can be found in the coLAB-Space Distance Learning Good Practice, opens an external URL in a new window and in the TUWEL tutorial course, opens an external URL in a new window.

The option "Best score" indicates the overall score of the TUWEL online test. This only corresponds to the "Sum of Scores" when the test questions are created for the first time. If the scores of individual test questions are changed afterwards, only the value "Sum of scores" will be adjusted accordingly. If you change the scores of individual test questions, it is recommended that you finally adjust the "Best Score" accordingly to avoid false or misleading scores by the system.

More information and detailed instructions on this can be found in the TUWEL Tutorial Course, opens an external URL in a new window.

Please do not upload your videos directly to your TUWEL course, as TUWEL is not designed for a high number of simultaneous accesses to large video files. LectureTube is currently also not suitable for manually uploading videos.

Please use TUpeerTube, opens an external URL in a new window for your own videos. On TUpeerTube you currently have a daily quota of 2 GB and a total quota of 30 GB at your disposal. Remember to compress large video files before uploading them to save space and speed up the upload. You have the possibility on TUpeerTube to set various visibility settings (e.g.: "not listed" to hide videos from others) and to create playlists.

You can find more information about TUpeerTube on this TUpeerTube information page in the coLAB space Distance Learning Good Practice, opens an external URL in a new window.

No - currently this function is only available in TUWEL for the activity "Task".

When using an activity "Task", the option "Declaration of autonomy must be confirmed" can be activated in the settings of the activity under the item "Submission settings". When submitting an assignment, students must then confirm the autonomy of the work performed by clicking on the corresponding checkbox before they can save their submission.

Unfortunately, no similar function is available for the activity "Test". However, you can place a clearly visible notice in the description text of the activity - it is advisable to use bold formatting and the font colour red. This could, for example, read as follows: "By starting the test, you confirm that it is your own performance and that no unauthorised aids are being used".

Further information can be found in the Guideline for Conducting Online Examinations, opens an external URL in a new window in the coLAB-Space Distance Learning Good Practice, opens an external URL in a new window. There, alternatively, the template for an affidavit for online examinations, opens an external URL in a new window can be downloaded, which must be completed and uploaded by the students on TUWEL.

 

For a TUWEL course, only one zoom activity is required. All meetings of the course can be created via this activity, also by different persons of the course team.

Further information on the integration of Zoom meetings in TUWEL can be found in the section "Web meetings / Zoom".

Yes, questions in TUWEL online tests can be shuffled so that they are in a random order for each test run.

To do this, click on the cogwheel symbol at the top right in your TUWEL test activity and select the option "Edit test content". Now activate the "Shuffle questions" checkbox at the top right. You can also insert section labels and shuffle only individual sections.

More information on the functionalities of online tests in TUWEL can be found in the TUWEL Tutorial Course, opens an external URL in a new window.

To answer students' questions during a TUWEL online test, you have the following options:

  • Zoom meeting: You can start a parallel zoom meeting and collect the questions asked, e.g. via the chat, and answer them via the microphone.
  • TUWEL Chat: Another option is to use a TUWEL chat, in which students have to keep an eye out for new questions on a regular basis.
  • TUWEL Group Messages: You can create a group in TUWEL with all participants and activate group messages for them to enable joint communication between all group members.
  • TUWEL Personal Messages: Students can send you their questions in a personal TUWEL message. After selecting the participants, the answers can be sent to them via a personal TUWEL message.
  • TUWEL message forum or text page: The message forum or a text page in a topic section can be used to inform about new announcements. In this case, the page must be regularly reloaded by students by pressing the F5 key, which is why this option is not recommended.
  • TUchat
  • Announcement of a telephone number
  • Setting up a specific course e-mail address

It is imperative that you clearly communicate to students, before they take the TUWEL online test, how they can contact you if they have any questions.

No, this is not possible. There is no provision for download blocking in TUWEL.

As soon as you make materials and content available to students in TUWEL (in whatever form), there is a possibility that they will be passed on by the students. Keep in mind that such a possibility would not be useful at all, as users of your materials and content could create screenshots, for example, even if they were blocked from downloading, which could then be passed on as images.

Yes, roles of enrolled users in a TUWEL course can be changed.

Please proceed as follows:

  1. Click on "Participants" in the left menu to get an overview of all participants in your TUWEL course.
  2. Change the course role of individual participants by clicking on the pencil symbol next to the respective person in the column "Roles".
  3. After you have adjusted the roles, do not forget to save your changes by clicking on the disk icon.

You can find more information and detailed instructions on how to do this in the TUWEL Tutorial Course, opens an external URL in a new window.

To find out how to enrol users in a TUWEL course with a specific role, e.g. lecturer, see the question "Can I enrol other users in a TUWEL course and assign them the role "lecturer"?"

Yes, you can enrol other users in a TUWEL course with the role "lecturer".

Please proceed as follows:

  1. Click on "Participants" in the left-hand menu and then on the button "Enrol users".
  2. Now enter the names of the users in the search field and select the desired role under "Assign course role" - in your case "lecturer".
  3.  To enrol the selected persons in your course, click on the button "Enrol users".

Further information and detailed instructions can be found in the TUWEL Tutorial Course, opens an external URL in a new window.

If only one test attempt is allowed for users in your test activity, you can ignore the section "Multiple attempts" in the settings. This is only relevant if more than one attempt should be allowed in your TUWEL online test and a question can therefore occur repeatedly in different attempts.

Yes, you can set questions to award minus points for incorrect answers.

When you edit a question, you can define negative percentages for the assessment for each of the answer options, if required. These negative percentages are then included in the evaluation as minus points.

Note: If you have set the option "Allow only one answer" (i.e. Single Choice) for your questions and assign negative percentages for the evaluation, the total evaluation of a question can also become negative. However, if you have activated the option "Allow multiple answers" for your questions (i.e. multiple choice), the total evaluation of a question cannot become negative.

Yes, you can grant students a grace period for an assignment via TUWEL.

To do this, carry out the following steps in the corresponding activity "Assignment" in TUWEL:

  1. Click on the button "Show all submissions" to get an overview of the submissions of all students.
  2. Select all students concerned by checking the checkbox to the left of their user picture.
  3. Now select the option "Allow extension" in the first drop-down field at the bottom of the page and click on the button "Start" to the right of it.
  4. You can then set an extended submission deadline for the selected students. Do not forget to send a message to your students so that they can upload.

Yes, participation in TUWEL online tests can be restricted to students who are registered for an exam in TISS. To do this, proceed as follows:

  1. In your TUWEL course, click on the cogwheel symbol at the top right and select the option "Edit settings".
  2. Now set the option "visible groups" under "Groups" and save this setting by clicking on "Save and display".
  3. Click on "Participants" in the left menu and select the option "Get TISS data" from the cogwheel symbol in the top right corner.
  4. Mark the option "only examination dates", select the corresponding examination date and click on "Start update".
  5. Now enter the group with the examination date as a prerequisite for the online test in order to restrict the test to the students registered for this examination date.

Note: Do not import the TISS data until after the end of the registration or deregistration period in TISS so that no more registrations or deregistrations can occur afterwards. If you have already carried out the import before, check the checkbox "Remove all group members from the selected exams before the group update" when importing again. This ensures a one-time synchronisation with TISS when importing the data.

More information and detailed instructions on this can be found in the TUWEL Tutorial Course, opens an external URL in a new window.

Experience has shown that TUWEL online tests work without problems with up to 200 participants. If more than 200 people are to take part in a TUWEL online test for your course, it is recommended to hold the test in two to three tranches at different times. You can do this via groups. With the function "Group changes" you can set group-specific start and end times, duration etc. In this way, the tranches can be started at different times.

If you are planning an online test with more than 200 participants for your course, please inform TUWEL Support using the form "Notification of online tests", opens an external URL in a new window (only available in German) in the coLAB-Space Distance Learning Good Practice, opens an external URL in a new window.

In the respective test activity, click on the cogwheel symbol in the top right-hand corner and select the option "Manual assessment". You will now see an overview of all test questions.

Next to each question you can click on "Grade all" to see and grade the free-text answers of all students one below the other. It is also possible to save the answers temporarily so that the assessment does not have to be completed all at once for examinations with a large number of students.

No - if you click on the link "Preview" in the editing mode of a question from your question collection, you will only be shown a preview of the selected question. In this preview you can test the different attempt and display options. However, these changes do not affect the settings of the question. They only affect the preview that is displayed.

LectureTube / TU peerTube

Please do not upload your videos directly to your TUWEL course, as TUWEL is not designed for a high number of simultaneous accesses to large video files. LectureTube is currently also not suitable for manually uploading videos.

Please use TUpeerTube, opens an external URL in a new window for your own videos. On TUpeerTube you currently have a daily quota of 2 GB and a total quota of 30 GB at your disposal. Remember to compress large video files before uploading them to save space and speed up the upload. You have the possibility on TUpeerTube to set various visibility settings (e.g.: "not listed" to hide videos from others) and to create playlists.

You can find more information about TUpeerTube on the TUpeerTube information page in the coLAB space Distance Learning Good Practice, opens an external URL in a new window.

It is strongly recommended to compress large videos before uploading them to TUpeerTube, opens an external URL in a new window to save storage capacity and reduce upload time. A recommendable open source software with which you can compress your video files is e.g. HandBrake, opens an external URL in a new window.

In order for the sound to be recorded, you must use an auditorium microphone. Do not forget to switch this on and make sure it is working. You should also hear the sound in the lecture hall yourself throughout the recording. If this is not the case, the sound will not be recorded.

As soon as the start time of the programming is reached, the recording layout will be reset to the default settings. If you want to make changes to the recording layout (e.g. camera only, beamer only or camera and beamer), you must therefore make them after the start time of the recording. On the touch panel in the lecture hall, you can see the image being recorded during the recording. If this does not correspond to the desired layout, the recording layout must be changed on the touch panel.

 

If a programmed LectureTube recording is manually stopped and restarted, it can no longer be automatically assigned to your series. Therefore, please do not stop programmed recordings. All recorded videos are cut to the actual duration of the lecture at the beginning and the end in one processing step. In the lecture hall, you only need to adjust the layout if necessary, otherwise no further interaction with the recording device is necessary.

Should it ever happen that you have started a recording manually in the lecture hall, please contact LectureTube support by e-mail.

After recording, the recorded video is being processed. Depending on the current workload of LectureTube, it may take a few hours up to a few days until the recording is processed and visible to you. If your recording is not online after one week at the latest, please contact LectureTube support by e-mail.

Yes - you can group videos on the same topic in TUpeerTube by creating playlists and adding your videos to these playlists. With each video you will find a "Save" button with which you can assign the respective video to a specific playlist.

Yes - videos can be embedded in TUWEL for direct playback. You can find a video instruction from the Teaching Support Center of the TU Vienna on TUpeerTube, opens an external URL in a new window (in German).

Access controls / 3G proof

Please note the following regulations, which come into force on the 15th of September 2021. The 3G proof is decisive. The regulations enable a safe course of the winter semester 2021/22 and must always be observed in your own interest and in the interest of the entire TU Vienna community.

Teachers and employees of the TU Vienna must present proof of a low epidemiological risk to the security service when entering a TU building:

Vaccinated
Proof of vaccination (complete immunisation) with an EU-approved vaccine against COVID-19 (BioNTech/Pfizer, Moderna, AstraZeneca, Johnson & Johnson) is required - more information on the vaccines can be found on the information pages of the Federal Ministry of Health, opens an external URL in a new window.

  • In case of immunisation by two partial vaccinations: Proof of vaccination is valid from the second vaccination, whereby the first vaccination may not be longer than 9 months ago.
  • In case of immunisation by vaccination with only one dose: proof of vaccination is valid for 9 months from the 22nd day after vaccination with only one dose.

The TU Vienna urgently appeals to get vaccinated! Therefore, from Monday, 6th of September 2021, there will be a vaccination point at the TUW campus Karlsplatz. You can find more information on the page Vaccination at TU Vienna.

Tested
The City of Vienna offers different testing options - for more information, see the info page on Corona testing options in Vienna, opens an external URL in a new window. For tested persons, the following validity periods apply depending on the test carried out:

  • A PCR test (e.g. via the "alles gurgelt" campaign) is valid for 48 hours from sample collection.
    The TU Vienna provides PCR gargle tests for its employees if required. You can obtain a maximum of 3 test kits per week from the security boxes at the TU locations by presenting your employee ID and entering your name on the list. Hand in your identity-checked test at a REWE branch of your choice (Billa, Billa Plus, Penny, Bipa or a petrol station with a REWE shop) - if this is done before 9 a.m., you will usually receive the result by the next morning.

  • A rapid antigen test from an authorised centre is valid for 24 hours from the time the sample is taken.
    For spontaneous testing on site, tests can be made in pharmacies near the TU, e.g. Paulaner Apotheke (1040 Vienna, Wiedner Hauptstraße 18; Mon.-Fri. 08:00 - 14:00) or Apotheke zum Hl. Geist (1010 Vienna, Operngasse 16).

Recovered
Persons who have already recovered can provide the following evidence:

  • Proof of recovery according to §4d Epidemic Act 1950
  • Segregation notice issued to a person confirmed to have been infected with SARS-CoV-2 in the last 180 days.
  • Proof of neutralising antibodies, which must not be older than 90 days.

Access controls: Fast Lane with verification via TISS upload

You have the option of uploading your vaccination, test or convalescence certificate to TISS in advance and in accordance with data protection regulations. This ensures a simple and time-saving access control at the entrances ("fast lane"). We therefore recommend that you make use of this option. The security service will check the validity of your 3G credentials on your smartphone on site using a specially developed TISS feature: Details about the function and structure can be found on the TISS 3-G verification website, which is updated on an ongoing basis.

Of course, you can still show the 3G proof electronically (e.g. with the "Grüner-Pass-App" of BRZ GmbH on your smartphone) or on paper together with your proof of identity when accessing in a separate lane. Please note, however, that this check is much more time-consuming.

Attention: People who do not provide 3G proof will not be admitted!

Rules of conduct on campus

As before, the following rules of conduct continue to apply to your stay in the TU Vienna buildings:

  • Mask: In public areas at the TU Vienna (corridors, courtyards, etc.) the wearing of a mask (i.e. mouth-nose-protection or FFP2 mask) is strongly recommended.
  • QR code scan and contact person management: Continued mandatory QR code registration when entering TUW buildings. If you invite external guests to meetings at the TUW, please inform them about the access control including 3G proof and keep in mind that their access must be registered by you in advance in TISS under "Organisation/Guest access" (TUW login required!).
  • Reporting your suspected or actual COVID-19 case: Employees are obliged to inform the university via the online form: Notification of suspected COVID-19 case for employees (TUW login required!).
  • Safety distance: Please continue to keep your distance from other people.
  • Hygiene: Please continue to wash and disinfect your hands regularly.

Note:

The measures that the TU Vienna is taking within the framework of its autonomy to maintain the very high level of protection and with the help of which it would like to once again offer the most active, social university life possible on campus, find their legitimation in the General Data Protection Regulation, in the 2nd COVID-19 Higher Education Act and the 6th Rectorate Regulation on measures for participation in on-site lectures and examinations in the winter semester 2021/22.