New VAT code: 4.9 percent

Effective July 1, 2026, the value-added tax on selected staple foods in Austria will be permanently reduced from 10% to 4.9%.

The following tax codes have been created to track invoice line items subject to this tax rate:

• VC: Input tax not deductible 4.9%
• VB: Input tax 4.9% (in exceptional cases where TU Wien can claim input tax)

Contact for inquiries: kreditorenbuchhaltung@tuwien.ac.at

Recommendation for Contracting Shipping Services

We recommend against shipping goods via FedEx, DHL, or UPS, as these service providers frequently experience issues with billing. TU Wien is receiving reminders or legal notices without justification. When requested, invoices, proof of delivery, or customs authorizations are either not provided at all or are provided only after considerable delay. In some cases, the invoices pertain to other universities.

As an alternative, freight forwarders such as Gebrüder Weiss, Spedition Englmayer, Schwerlast Spedition, and Spedition BTG - to name just a few - an be commissioned.

We also recommend informing shippers (manufacturers, suppliers) that deliveries to us should not be handled by these service providers.

According to feedback from some departments, cooperation with DHL works well when the online portal provided by DHL is used. However, this portal is currently blocked due to existing issues. Please forward any reminder letters to the Bursar’s Office; we will contact the service providers and attempt to find a solution.

Contact for inquiries: kreditorenbuchhaltung@tuwien.ac.at

Intrastat Reporting

With reference to the news from April 8, 2026, we would like to remind you of the simplifications regarding Intrastat data, specifically the centralized reporting of invoices with a gross amount under EUR 1,000.00:

Invoices with a gross amount under EUR 1,000.00 are reported centrally. These invoices may no longer be entered at the institute, as this would result in duplicate reporting to Statistics Austria. In this case, it is important to set the exclusion flag for Intrastat data in the purchase order.

For invoices with a gross amount of EUR 1,000.00 or more, the institute must enter the Intrastat data in the purchase order. If the Intrastat data for these invoices is not shown on either the invoice or the delivery note, this data must be requested from the supplier. If the corresponding commodity codes are not available in the SAP system, please contact us via email at Monika Graf-Stücke.